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(Notes on Netiquette)
(Die Änderungen der deutschen Seite wurden übernommen.)
 
Zeile 18: Zeile 18:
 
* Cooperation in research groups and projects
 
* Cooperation in research groups and projects
 
* Group sizes (online meetings up to max. 100 people)
 
* Group sizes (online meetings up to max. 100 people)
* Exchange via non-sensitive data
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* Exchange of non-sensitive data
  
 
== Requirements ==
 
== Requirements ==
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== First steps ==
 
== First steps ==
* The organizer of a meeting must register. To register please send your request to [mailto:imt@uni-paderborn.de imt(at)uni-paderborn(dot)de].  
+
* The organizer of a meeting must register. To register please send your request to [mailto:imt@uni-paderborn.de imt(at)uni-paderborn(dot)de]. Please be patient as zoom licenses are currently only available to a limited extent. More licenses have been ordered.  
Please be patient as zoom licenses are currently only available to a limited extent. More licenses have been ordered.
+
 
* Participation in conferences is also possible without registration and with different clients
+
* Participation in conferences is also possible without registration and with different clients.
 
* The manual for all current systems can be found [https://support.zoom.us/hc/de/articles/201362193-Wie-nehme-ich-an-einem-Meeting-teil- here].
 
* The manual for all current systems can be found [https://support.zoom.us/hc/de/articles/201362193-Wie-nehme-ich-an-einem-Meeting-teil- here].
* Meeting can only be terminated by the host
+
* Meeting can only be terminated by the host.
 +
 
 +
== Manual for organizers of Zoom C4V conferences ==
 +
https://www.easymeet24.com/images/pdf/easymeet24_Handbuch_DE.pdf
  
 
== Temporary participation on a PC/ Mac in a web browser ==
 
== Temporary participation on a PC/ Mac in a web browser ==
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* After successful login, camera & audio must be enabled in the browser
 
* After successful login, camera & audio must be enabled in the browser
 
* The range of functions is limited in the browser version and can lead to high CPU usage on older computers
 
* The range of functions is limited in the browser version and can lead to high CPU usage on older computers
 +
 +
== Warning before using the zoom client ==
 +
The Zoom client currently has security gaps, which is why the university advises against using the client. The encryption software used in the Zoom client is no longer up-to-date and could allow malicious code to enter the computer (<nowiki>https://dev.io/posts/zoomzoo</nowiki>).
 +
 +
The zoom client is not required for conference participants; simply join the meeting via browser. As the organizer, please make explicit reference to this option in your invitation.
  
 
== Terms of use and privacy policy ==
 
== Terms of use and privacy policy ==
 
* Zoom-Meeting is a software of the US American company Zoom Video Communications, Inc. and is not subject to the responsibility of the University of Paderborn  
 
* Zoom-Meeting is a software of the US American company Zoom Video Communications, Inc. and is not subject to the responsibility of the University of Paderborn  
*The IMT has obtained zoom licenses for conferences that are hosted in Europe through a German provider. Should it be necessary to use external systems due to the number of participants, the instances of Zoom (C4V) procured via the IMT should be used, for which the university has concluded contracts for data processing. Nevertheless, no confidential or sensitive personal data should be transmitted via Zoom.
+
*The University of Paderborn has procured zoom licenses through a German provider, whose instances are hosted in Europe and for which contracts for commissioned data processing have been concluded.
* Users must accept the "Terms of Use" and the "Privacy and Cookies Policy" of Zoom Video Communications, Inc.: https://zoom.us/docs/de-de/privacy-and-legal.html  
+
*If the use of Zoom is required due to the number of participants, the centrally procured Zoom (C4V) licenses should be used.
* The use of Zoom-Meeting can only take place on a voluntary basis of all participants
+
*Nevertheless, no confidential or sensitive personal data (e.g. personnel data) may be transmitted via Zoom.
* In Zoom-Meeting it is not allowed to exchange personal data of third parties; this applies in particular to sensitive data (personal data)
+
*The "Zoom C4V Usage Instructions" (https://imt.uni-paderborn.de/fileadmin/imt/datenschutz/Zoom_C4V/Zoom_C4V_Nutzungshinweise.pdf) as well as the "Zoom C4V Data Protection Declaration" (https://imt.uni-paderborn.de/fileadmin/imt/datenschutz/Zoom_C4V/Datenschutzerklaerung_Zoom_C4V.pdf) apply to the use of Zoom.
 +
*In addition, the data protection declarations of "Connect4Video GmbH" (https://imt.uni-paderborn.de/fileadmin/imt/datenschutz/Zoom_C4V/Datenschutzerklaerung_InPfl_DSGVO_EM24_1.2.pdf) as well as the "Terms of Use" and the "Guidelines for Data Protection and Cookies" of Zoom Video Communications, Inc. apply: https://zoom.us/docs/de-de/privacy-and-legal.html
 +
*Avoid recording video conferences - even if it is technically easy. All participants have a "right to their own image" as well as to their own linguistic expressions. Recordings may only be made if you as a lecturer only record yourself, i.e. all cameras and microphones of the participants are switched off, or if all participants have explicitly agreed to the recording and the purpose of the recording.
  
 
== Notes on Netiquette==
 
== Notes on Netiquette==

Aktuelle Version vom 26. April 2020, 09:10 Uhr

Zoom Meetings is a video conferencing tool with chat and content sharing.


Functionality

  • Online meeting/ video conferencing
  • Screen sharing
  • Whiteboard
  • chat
  • Document exchange
  • Video recording

Suitable for

  • Cooperation in research groups and projects
  • Group sizes (online meetings up to max. 100 people)
  • Exchange of non-sensitive data

Requirements

  • Internet access, web browser (preferably Chrome), online app / desktop app (all common systems are supported)
  • Camera & microphone for video conferencing

First steps

  • The organizer of a meeting must register. To register please send your request to imt(at)uni-paderborn(dot)de. Please be patient as zoom licenses are currently only available to a limited extent. More licenses have been ordered.
  • Participation in conferences is also possible without registration and with different clients.
  • The manual for all current systems can be found here.
  • MeetingBesprechung mehrerer Personen über fachliche, organisatorische o. ä. Fragen. Zusatz: live wird verwendet, wenn diese über das Internet veranstaltet wird. can only be terminated by the host.

Manual for organizers of Zoom C4V conferences

https://www.easymeet24.com/images/pdf/easymeet24_Handbuch_DE.pdf

Temporary participation on a PC/ Mac in a web browser

Zoom Meetings Browser.png


  • Open the page https://zoom.us/join in your web browser (only Chrome is fully supported) and enter your meeting ID - Alternatively, you can send an invitation directly via hyperlink
  • If the message "join via your browser" not appears: click on download and cancel the download


  • Alternatively, an extension can be installed that circumvents this: https://github.com/arkadiyt/zoom-redirector
  • After successful login, camera & audio must be enabled in the browser
  • The range of functions is limited in the browser version and can lead to high CPU usage on older computers

Warning before using the zoom client

The Zoom client currently has security gaps, which is why the university advises against using the client. The encryption software used in the Zoom client is no longer up-to-date and could allow malicious code to enter the computer (https://dev.io/posts/zoomzoo).

The zoom client is not required for conference participants; simply join the meeting via browser. As the organizer, please make explicit reference to this option in your invitation.

Terms of use and privacy policy

  • Zoom-MeetingBesprechung mehrerer Personen über fachliche, organisatorische o. ä. Fragen. Zusatz: live wird verwendet, wenn diese über das Internet veranstaltet wird. is a software of the US American company Zoom Video Communications, Inc. and is not subject to the responsibility of the University of Paderborn
  • The University of Paderborn has procured zoom licenses through a German provider, whose instances are hosted in Europe and for which contracts for commissioned data processing have been concluded.
  • If the use of Zoom is required due to the number of participants, the centrally procured Zoom (C4V) licenses should be used.
  • Nevertheless, no confidential or sensitive personal data (e.g. personnel data) may be transmitted via Zoom.
  • The "Zoom C4V Usage Instructions" (https://imt.uni-paderborn.de/fileadmin/imt/datenschutz/Zoom_C4V/Zoom_C4V_Nutzungshinweise.pdf) as well as the "Zoom C4V Data Protection Declaration" (https://imt.uni-paderborn.de/fileadmin/imt/datenschutz/Zoom_C4V/Datenschutzerklaerung_Zoom_C4V.pdf) apply to the use of Zoom.
  • In addition, the data protection declarations of "Connect4Video GmbH" (https://imt.uni-paderborn.de/fileadmin/imt/datenschutz/Zoom_C4V/Datenschutzerklaerung_InPfl_DSGVO_EM24_1.2.pdf) as well as the "Terms of Use" and the "Guidelines for Data Protection and Cookies" of Zoom Video Communications, Inc. apply: https://zoom.us/docs/de-de/privacy-and-legal.html
  • Avoid recording video conferences - even if it is technically easy. All participants have a "right to their own image" as well as to their own linguistic expressions. Recordings may only be made if you as a lecturer only record yourself, i.e. all cameras and microphones of the participants are switched off, or if all participants have explicitly agreed to the recording and the purpose of the recording.

Notes on Netiquette

Audio and video conferences bring new possibilities compared to a face-to-face meeting, but also new challenges. We have compiled a list of suggestions and behavioural recommendations that you can go through in preparation for an audio or video conference.



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