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Zoom Meetings

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Zoom Meetings is a video conferencing tool with chat and content sharing.


Functionality

  • Online meeting/ video conferencing
  • Screen sharing
  • Whiteboard
  • chat
  • Document exchange
  • Video recording

Suitable for

  • Cooperation in research groups and projects
  • Group sizes (online meetings up to max. 100 people)
  • Exchange of non-sensitive data

Requirements

  • Internet access, web browser (preferably Chrome), online app / desktop app (all common systems are supported)
  • Camera & microphone for video conferencing

First steps

  • The organizer of a meeting must register. To register please send your request to imt(at)uni-paderborn(dot)de. Please be patient as zoom licenses are currently only available to a limited extent. More licenses have been ordered.
  • Participation in conferences is also possible without registration and with different clients.
  • The manual for all current systems can be found here.
  • MeetingBesprechung mehrerer Personen über fachliche, organisatorische o. ä. Fragen. Zusatz: live wird verwendet, wenn diese über das Internet veranstaltet wird. can only be terminated by the host.

Manual for organizers of Zoom C4V conferences

https://www.easymeet24.com/images/pdf/easymeet24_Handbuch_DE.pdf

Temporary participation on a PC/ Mac in a web browser

Zoom Meetings Browser.png


  • Open the page https://zoom.us/join in your web browser (only Chrome is fully supported) and enter your meeting ID - Alternatively, you can send an invitation directly via hyperlink
  • If the message "join via your browser" not appears: click on download and cancel the download


  • Alternatively, an extension can be installed that circumvents this: https://github.com/arkadiyt/zoom-redirector
  • After successful login, camera & audio must be enabled in the browser
  • The range of functions is limited in the browser version and can lead to high CPU usage on older computers

Warning before using the zoom client

The Zoom client currently has security gaps, which is why the university advises against using the client. The encryption software used in the Zoom client is no longer up-to-date and could allow malicious code to enter the computer (https://dev.io/posts/zoomzoo).

The zoom client is not required for conference participants; simply join the meeting via browser. As the organizer, please make explicit reference to this option in your invitation.

Terms of use and privacy policy

  • Zoom-MeetingBesprechung mehrerer Personen über fachliche, organisatorische o. ä. Fragen. Zusatz: live wird verwendet, wenn diese über das Internet veranstaltet wird. is a software of the US American company Zoom Video Communications, Inc. and is not subject to the responsibility of the University of Paderborn
  • The University of Paderborn has procured zoom licenses through a German provider, whose instances are hosted in Europe and for which contracts for commissioned data processing have been concluded.
  • If the use of Zoom is required due to the number of participants, the centrally procured Zoom (C4V) licenses should be used.
  • Nevertheless, no confidential or sensitive personal data (e.g. personnel data) may be transmitted via Zoom.
  • The "Zoom C4V Usage Instructions" (https://imt.uni-paderborn.de/fileadmin/imt/datenschutz/Zoom_C4V/Zoom_C4V_Nutzungshinweise.pdf) as well as the "Zoom C4V Data Protection Declaration" (https://imt.uni-paderborn.de/fileadmin/imt/datenschutz/Zoom_C4V/Datenschutzerklaerung_Zoom_C4V.pdf) apply to the use of Zoom.
  • In addition, the data protection declarations of "Connect4Video GmbH" (https://imt.uni-paderborn.de/fileadmin/imt/datenschutz/Zoom_C4V/Datenschutzerklaerung_InPfl_DSGVO_EM24_1.2.pdf) as well as the "Terms of Use" and the "Guidelines for Data Protection and Cookies" of Zoom Video Communications, Inc. apply: https://zoom.us/docs/de-de/privacy-and-legal.html
  • Avoid recording video conferences - even if it is technically easy. All participants have a "right to their own image" as well as to their own linguistic expressions. Recordings may only be made if you as a lecturer only record yourself, i.e. all cameras and microphones of the participants are switched off, or if all participants have explicitly agreed to the recording and the purpose of the recording.

Notes on Netiquette

Audio and video conferences bring new possibilities compared to a face-to-face meeting, but also new challenges. We have compiled a list of suggestions and behavioural recommendations that you can go through in preparation for an audio or video conference.



Bei Fragen oder Problemen wenden Sie sich bitte telefonisch oder per E-Mail an uns:

Tel. IT: +49 (5251) 60-5544 Tel. Medien: +49 (5251) 60-2821 E-Mail: imt@uni-paderborn.de

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