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Participant management: Self-enrollment (set/change course passwords)

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Using the registration form Self-enrolment participants can register themselves for the course in question. This works in the same way as the Registration by password in Koala.

The lecturer can announce the password to the course in his lecture, by e-mail or via PAUL.
This tutorial explains how to enable and disable self-enrollment and how to change the password.

Call up enrollment methods

First of all, log in to PANDA. Here is the link to Then call up the course you want to work on!

Einschreibemethoden auswählen.png

Click on the wheel icon in the upper right corner and select Enrollment Methods.
You will now find an overview of all existing registration methods.
It is important to note that the self-enrolment (student) is important.

Under Edit you will find the following symbols:

  • Löschen icon.png: Deletes the method completely (Caution!)
  • Sichtbar icon.png: Method is active and visible. Can be made inactive/invisible by clicking on inactive/invisible.
    • Unsichtbar icon.png: Method is inactive/invisible. Click leads to activation.
  • Einstellungen Icon.png: Edit method settings.
  • Nutzer einschreiben Icon.png: Here you can add users with one click.

Activate self-enrollment

Note: The IMT activates the self-enrollment on request and sets a password.

Self-enrollment will be renamed to Registration participant for participants and - if necessary - Registration lecturer for lecturers.
If you want to change the existing password, please read on below!
This part of the instructions assumes that self-enrollment has not yet been activated.
Overview of enrollment methods with inactive self-enrollment

In the overview you will find the following registration methods:
  • Manual enrolment (always active) (1): This method allows lecturers & assistants, participants and staff to enrol by hand. Please do NOT make any changes!
  • Self-enrolment (student) (2): This method can be edited/activated and allows students to enrol themselves in the course.
  • Add method (3): This menu item allows you to enable a new/additional self-enrolment method

KoaLA-NG Selbsteinschreibung konfigurieren 03.png

Now click on the Edit-symbol of the self-enrollment!

KoaLA-NG Selbsteinschreibung konfigurieren 04.png

The self-enrollment overview appears. Here there are many setting options, but only four of these are really important for activation.

  1. Description (1): Here you set the name of the registration. We recommend Participant registration as title. This title will then be displayed to the logon participants.
  2. Allow existing enrolments (2): The field must be set to YES for the enrolment method to be active.
  3. Enrollment key (3): This field must be set to YES so that the enrollment method is active.
    You can display the password via the eye symbol.
    Empty means registration without password (any PANDA user can join the course).
    ATTENTION: If you save your PANDA password in the browser, the browser may automatically fill in the field. In this case, please change it!
  4. Welcome text (4): If desired, you can leave a welcome message for the newly registered participants.
  5. Finally, please click on "Save changes".

KoaLA-NG Selbsteinschreibung konfigurieren 05.png

Afterwards the self-enrollment is active.

Further settings

  • Role in the course: Defines the role of the enrolled students.
  • Enrolments (max.): Maximum number of people who can enrol using this enrolment method. There can be more people in the course (e.g. via manual registration or other self-enrolment methods).

OPEN courses

By "Open Courses" we mean PANDA courses in which participants can register themselves without a password. You can create them by activating a Self Enrollment that has no password. You can find detailed instructions here.

Disable self-enrollment

KoaLA-NG Selbsteinschreibung konfigurieren 06.png

  • Click on the visible/active icon to deactivate self-enrollment.
  • Done.

Change password

Initial situation: Self-enrollment is already active, but the password is to be changed or deleted.

KoaLA-NG Selbsteinschreibung konfigurieren 07.png

Now click on the Edit-symbol of the self-enrollment to be changed!

KoaLA-NG Selbsteinschreibung konfigurieren 08.png

  • Enrollment Key (1): Change the password that students must enter as desired.
    The Plain Text button allows you to view the password at any time.
    Blank means registration without a password (any PANDA user can join the course)
    ATTENTION: If you save your PANDA password in the browser, the browser may automatically fill in the field. In this case, please change it!

Please click on Save changes at the end. This will activate the new password.

Video - Self-enrollment

See also

Self-registration is only one form of possible registration for participants. Besides there are

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Tel. IT: +49 (5251) 60-5544 Tel. Medien: +49 (5251) 60-2821 E-Mail:

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